Privacy Policy

This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our SaaS and AI-powered platform and related services.

1. Information We Collect

We collect the following types of information to provide and improve our services:

1.1 Personal Information (Provided by Users)

When you use CultureForce.ai, you may provide us with:

• Name, email address, phone number, job title, and company details.
• Login credentials (if applicable).
• Payment and billing details for subscription-based services.

1.2 Automatically Collected Information

When you access our platform, we automatically collect:

• IP address, browser type, and device information.
• Usage data such as page visits, clicks, and time spent on the platform.
• Cookies and tracking technologies to enhance user experience.

1.3 Information from Third Parties

We may receive information from:

• Integrated third-party services such as HR systems, payroll platforms, or business intelligence tools.
• Publicly available sources or business partners to enhance platform functionality.

2. How We Use Your Information

We use collected information to:
• Provide, maintain, and improve CultureForce.ai.

• Authenticate and manage user accounts.

• Personalize user experience and generate AI-driven insights.

• Ensure security, prevent fraud, and enforce our terms of service.

• Respond to customer inquiries and provide support.

• Conduct analytics to optimize platform performance.

• Comply with legal obligations.

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3. How We Share Your Information

We do not sell your personal data. However, we may share information in the following cases:

• With Service Providers: Third-party vendors who help operate our platform (e.g., cloud hosting, analytics, payment processing).
• With Business Partners: If you integrate our platform with third-party HR, payroll, or business intelligence systems.
• Legal Compliance & Security: If required by law, court orders, or government agencies.
• In Case of Business Transfers: If CultureForce.ai is involved in a merger, acquisition, or asset sale.

4. Data Retention & Security

We retain your data only as long as necessary to fulfill business and legal obligations.

To protect your data, we implement industry-standard security measures such as:
• End-to-end encryption for sensitive data.

• Secure access controls and authentication mechanisms.

• Regular security audits and compliance checks.

However, no system is 100% secure, and we encourage users to follow best security practices.

5. Your Rights & Choices

Depending on your location, you have rights under laws such as GDPR (Europe) and CCPA (California):

• Access & Portability: Request a copy of your personal data.
• Correction: Update or correct inaccurate information.
• Deletion (Right to be Forgotten): Request account deletion.
• Opt-out of Data Processing: Manage preferences for AI-driven insights and data analytics.
• Withdraw Consent: If processing is based on consent, you can withdraw it anytime.

To exercise these rights, contact us at: [Insert Contact Email].

6. Cookies & Tracking Technologies

CultureForce.ai uses cookies and tracking technologies to enhance user experience and analyze trends. You can manage cookie settings through your browser.

7. Third-Party Links & Integrations

Our platform may contain links to third-party websites or integrations with external services (e.g., Workday, Salesforce). We are not responsible for their privacy practices. Please review their policies before using their services.

8. Children’s Privacy

CultureForce.ai is not intended for children under 16, and we do not knowingly collect data from minors.

9. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date.

10. Indemnification

By using CultureForce.ai, you agree to defend, indemnify, and hold harmless CultureForce.ai, its affiliates, officers, directors, employees, and service providers from and against any claims, damages, liabilities, losses, costs, or expenses (including reasonable attorneys' fees) arising from:

• Your use of the platform in a manner that violates any applicable laws, regulations, or third-party rights.
• Breach of this Privacy Policy or Terms of Service by you or anyone using your account.
• Unauthorized access or misuse of your account or data.
• Any third-party claims related to content you submit, upload, or integrate with the platform.

This indemnification obligation will survive the termination or expiration of your account and use of CultureForce.ai.

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